TradesFolks Invoice Guide: What Buyers and Sellers Should Check
An invoice should match the commercial transaction and the applicable legal/tax requirements for the parties involved.
Core invoice information
- Seller and buyer identity/details as applicable.
- Invoice number and date.
- Product/service description, quantity and price.
- Currency and totals.
Tax and shipping
- Applicable taxes should follow the relevant jurisdiction and transaction.
- Freight or shipping charges should be clear when included.
- Do not assume one country's tax treatment applies globally.
Match the order
- Check invoice lines against the order or quotation.
- Resolve discrepancies before payment or accounting close where practical.
Frequently asked questions
Why is currency important?
The invoice should preserve the actual transaction currency rather than hard-coding a local symbol.
Can an invoice replace the order terms?
No. The invoice should align with the agreed commercial documents and order records.
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