Import Export Documentation Basics for B2B Trade
Documentation requirements vary widely. This guide explains categories of documents, not a definitive legal checklist for every product or country.
Commercial
- Quotation/proforma invoice where used.
- Commercial invoice.
- Packing list and purchase/order references.
Transport
- Bill of lading, air waybill, courier or road transport documents depending on mode.
- Freight and insurance evidence where applicable.
Origin and compliance
- Certificate of origin where required.
- Inspection, health, phytosanitary, test, conformity, registration or permit documents depending on product and market.
Frequently asked questions
Who is responsible for documents?
Responsibility depends on the contract, Incoterm, product and customs rules.
Can missing documents delay customs?
Yes. Missing, inconsistent or incorrect documents can delay clearance or create cost and compliance risk.
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