How to Write a Better RFQ and Get More Relevant Supplier Quotes
A strong RFQ reduces back-and-forth and gives suppliers enough information to quote accurately.
Use a precise title
- Name the exact product, material or service.
- Avoid titles such as “need product” or “best price”.
Define commercial scope
- Quantity and unit.
- Delivery destination.
- Required date or lead-time expectation.
- Target price only if it is meaningful and in the correct ISO currency.
Add technical specifications
- Dimensions, grade, material, model or standard.
- Packaging and labelling requirements.
- Certification, inspection or documentation needs.
Ask suppliers to quote consistently
- Unit price and currency.
- MOQ.
- Production/dispatch lead time.
- Freight or Incoterm basis where relevant.
- Payment terms and quotation validity.
Frequently asked questions
Will a longer RFQ always perform better?
No. Clarity matters more than length. Include information that helps a qualified supplier decide and quote.
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