Seller Quotation Best Practices for B2B RFQs
A quotation should make it easy for the buyer to understand exactly what is included and which assumptions affect price.
Quote the requested scope
- Reference the RFQ/product specification.
- State model, grade, material or variation being quoted.
- Identify any deviations clearly.
Commercial terms
- Price and ISO currency.
- MOQ and quantity breaks.
- Payment terms and quotation validity.
- Production/dispatch lead time.
- Incoterm or freight basis when relevant.
Reduce ambiguity
- Separate optional charges such as tooling, samples or freight.
- State taxes or duties only where you are responsible for them.
- Avoid promising delivery dates you cannot support.
Frequently asked questions
Should I quote in INR for every buyer?
No. Preserve the actual quotation currency appropriate to the commercial offer.
What is quotation validity?
The period during which the stated commercial terms remain open, subject to the quotation conditions.
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